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User Registration

To display: [Utility][Administrator Settings][User Authentication/Account Track][User Authentication Settings][User Registration]

Register the user information. In addition, configure function permission and the upper limit of the number of printable sheets for each user.

Select a number and tap [Edit], and the user registration or editing screen is displayed.

To limit the public user functions, tap [Up arrow] on the number selection screen. Then, select [Public] and tap [Edit].

Settings

Description

[User Name]

Enter the user name to log in to this machine (using up to 64 characters).

You cannot configure the same user name as an the one which has already been assigned to a registered user. Once a user name is registered, it cannot be changed.

[Password]

Enter the password to log in to this machine (using up to 64 characters).

[E-Mail Address]

Enter the user's E-mail address (using up to 320 characters) if necessary.

If the E-mail address is registered, the Scan to Me function and the Scan to URL function are available.

[Max. Allowance Set]

Set the maximum number of pages that the user can print.

  • [Total Allowance]: Specify the total number of pages that can be printed. To omit setting of the maximum, select [No Limit].

  • [Individual Allowance]: Specify the number of pages that can be printed separately for [Color] and [Black]. To omit setting of the maximum, select [No Limit].

Tap [All Users] to apply the maximum setting to all users.

[No Limit] is specified by default.

[Register Auth. Info.]

If an Authentication Unit is used to adopt the user authentication, tap [Edit] to register authentication information.

To delete authentication information, tap [Delete].

[Function Permission/Authority] - [Function permission]

Restrict functions available to users.

Specify whether to restrict the following functions, respectively:

  • [Copy]: [Full Color/Black] is specified by default.

  • [Scan]: [Full Color/Black] is specified by default.

  • [Fax]: [Full Color/Black] is specified by default.

  • [Print]: [Full Color/Black] is specified by default.

  • [User Box]: [Allow] is specified by default.

  • [Print Scan/Fax TX]: [Full Color/Black] is specified by default.

  • [Save to External Memory]: [Restrict] is specified by default.

  • [External Memory Document Scan]: [Restrict] is specified by default.

  • [Manual Destination Input]: [Allow] is specified by default.

  • [Biometric/IC Card Info. Registration]: [Restrict] is specified by default.

  • [Web Browser]: [Allow] is specified by default.

Tap [All Users] to apply the Function Permission to all users.

[Function Permission/Authority] - [Permission Setting]

Assigns administrator privileges to the user.

Specify whether to assign each of the following privileges to the user.

  • [Administrative Rights]: [Not Allowed] is specified by default.

  • [User Box Administrator Rights]: [Not Allowed] is specified by default.

Tap [All Users] to apply the assignment of privileges to all users.

This option is available when [Allow] is selected in [Administrator Settings] - [User Authentication/Account Track] - [User Authentication Settings] - [Administrative Settings] - [Login Allowed with Administrative Rights].

[Pause]

Disable registered users temporarily if necessary. If [Stop Job] is set, the users cannot log in to the MFP any longer.

Tap [All Users] to temporarily suspend the use of this machine by any user.

[Continue Job] is specified by default.

[Custom Pattern Function]

Specify the display pattern of function keys in the Copy, Scan/Fax and User Box modes for each user.

  • [Full Functions]: Displays all function keys.

  • [Standard Functions] (Not displayed in some area): Displays commonly used function keys.

  • [Basic Functions]: Displays the more basic function keys than [Standard Functions].

  • [Disable]: User-specific pattern is not configured. The settings of this machines are applied.

You can set this option by selecting [Allow] in [Administrator Settings] - [System Settings] - [Custom Display Settings] - [User/Admin Function Permissions].

[Disable] is specified by default.

[Synchronize Account Track]

Specify whether to synchronize user authentication and account track when both user authentication and account track are implemented.

Tap [All Users] to apply the setting for synchronizing user authentication and account track to all users.

You can set this option by selecting [Synchronize by User] in [Administrator Settings] - [User Authentication/Account Track] - [General Settings] - [Synchronize User Authentication & Account Track].

[Account Name]

If user authentication and account track are implemented and if they are synchronized with each other, select the account to which the user belongs.

Account names must be registered in advance.

Tips

  • To change the registered user information, select the registration number and tap [Edit].

  • To delete a registered user, select the registration number and tap [Delete].

  • When using user authentication and account track in combination, register account information beforehand in [Administrator Settings] - [User Authentication/Account Track] - [Account Track Settings] - [Account Track Registration].

  • Information on users authenticated by the external authentication server is also registered. You can change the settings of [Max. Allowance Set], [Function Permission], [Custom Pattern Function], [Synchronize Account Track], and [Account Name] for users authenticated by the external authentication server if necessary.