Send a Fax with Authentication Information

About fax transmission for authentication setup

If user authentication and account track have already been employed, each user needs to send his/her authentication information (the user name and password) to this machine when sending PC-Fax. This limits the users who can send PC-Fax via the machine and prevents unauthorized use by third parties.

When this machine receives a send job from a user who is not authorized to use this machine, or when this machine receives a send job that does not have any authentication information, this machine discards these jobs automatically.

Tips
  • A send job that does not have any authentication information refers to a job whose user authentication or account track has not been set correctly in the [Configure] tab in the [Properties] screen of the fax driver.

Enabling user authentication or account track on the fax driver

Open the [Configure] tab of the fax driver, and ensure that the user authentication or account track has been set correctly.

  1. Open the [Properties] screen of the fax driver.

    supplementary explanationFor information on how to display the [Properties] window, refer to [How to display the Properties window] .

  2. In [Device Option] in the [Configure] tab, check that the User Authentication/Account Track setting is correctly configured for your operating environment.

    supplementary explanationIf it is not configured correctly, select [User Authentication] or [Account Track] from the list, then change the relevant setting in [Setting].

  3. Click [OK].

How to send

  1. In the [Basic] tab, click [Authentication/Account Track...].

  2. When user authentication is enabled, select [Recipient User], then enter the user name and password.

    supplementary explanationIf access to this machine by public users (unregistered users) is allowed, you can select [Public User] and send a fax without entering the user name and password.

    supplementary explanationWhen using an external authentication server, click [Server Setting...] and select the authentication server.

    supplementary explanationIf you always use the same user name and password, registering them in advance eliminates the need for entering them each time. For details, refer to [Changing the default print settings] .

  3. If account track is enabled, enter the account name and password.

    supplementary explanationIf you always use the same account name and password, registering them in advance eliminates the need to enter them each time. For details, refer to [Changing the default print settings] .

  4. Click [OK].

    supplementary explanationIf your computer can communicate with this machine, clicking [Verify] executes authentication based on the authentication information that has been input. You can check the authentication information for errors before starting printing.

  5. To perform MFP authentication when external server authentication is used together, select the [MFP Authentication] check box in the [Other] tab.

  6. Send a fax.

    If the authentication information is correct, the fax is sent.