Storage Option Settings

Specifying a file name ([File Name])

Rename a file of the scanned original data (using up to 30 characters).

When you do not change the file name, the file name is automatically assigned according to the rule of "Initial of the function" + "Device Name" + "Date" + "sequential number" + "Page Number" + "File extension". A file name consists of the following information:

Item

Description

Initial of the function

Indicates the mode used for scanning data.

  • C: Copy

  • S: Fax/Scan, User Box

  • P: Print

  • R: Received fax

Device Name

The name of this machine registered in [Machine Setting] - [Input Machine Address] - [Device Name].

Date

Indicates the year, month, day, hour, and minute when the original was scanned.

For example "11050115230" means that the file was scanned on May 1, 2011, 15:23.

The last digit (0) indicates the order when file conversion is performed multiple times in a certain minute.

If file conversion is performed twice between 15:23 and 24, the last digit appears as 231 and 232.

Sequential number

A sequential number is given when a multi-page original is converted by page, and the number indicates the page number of original data.

Page numbers are automatically included in the file name when the file is saved or sent. Consider this part for FTP Send or other transmission when a FTP server has restrictions regarding file names.

File extension

Extension of the file to be saved.

An extension is automatically included in the file name when the file is saved or sent.

Tips

  • The following characters may be garbled depending on the destination environment; therefore, we recommend that you do not use them in a file name.
    < > : * ? " / \ |

Related setting (for the administrator)

Scanning a 2-sided original ([Simplex/Duplex])

Using the ADF, you can automatically scan the front and back sides of an original. Also, you can scan only one side of the first page, then scan both sides of the remaining pages.

Setting

Description

[1-Sided]

Scans one side of an original.

[2-Sided]

Scans both sides of an original.

[Cover + 2-sided]

Scans only one side for the first page in the original, and scan both sides of the remaining pages.

Specifying the resolution to scan the original ([Resolution])

Select a resolution to use to scan the original.

Setting

Description

[Scan Resolution]

Select a resolution of the original to be saved in the User Box.

  • [200 200 dpi]: Select this option to scan a standard original.

  • [300 300 dpi]: Select this option to scan a standard original at a higher resolution.

  • [400 400 dpi]: Select this option to scan an original containing small characters and drawings.

  • [600 600 dpi]: Select this option to convert an original into a file of the maximum size. Select this option to scan an original such as a full color photo with a fine image quality level.

[Fax Resolution]

Select the resolution of the original for sending a fax.

When using fax transmission, Internet fax transmission, or IP address fax transmission, select the following resolution to scan an original.

  • [Normal]: Select this option to scan originals that do not require a fine level of image quality, or when you want to send a large number of originals quickly.

  • [Fine]: Select this option to scan a standard original.

  • [Super Fine]: Select this option to scan originals containing small characters or drawings.

  • [Ultra Fine]: Select this option to scan originals that require a fine level of image quality.

Selecting the color mode to scan the original ([Color])

Select a color mode for scanning originals.

Setting

Description

[Auto Color]

Automatically determines [Full Color] or [Gray Scale] to fit the original color when scanning the original.

[Full Color]

Scans in full color regardless of whether the original is in color or in black and white.

Select this option to scan originals of other than black and white and scanning color photos.

[Gray Scale]

Scans in gray scale regardless of whether the original is in color or in black and white. Select this option to scan originals with many halftones, such as black and white photos.

[Black and White]

Scans an original in black or white without using gray scales.

Select this option to scan originals with distinct black and white areas, such as line drawings.

Specifying the file type of the scanned original ([File Type])

The available file types are PDF, TIFF, JPEG, XPS, PPTX, DOCX, XLSX, and other types. You should use the password encrypted PDF file format to store important original data.

Setting

Description

[File Type]

Select the file type to be saved from the following:

  • [PDF]: A type available in most operating systems, which enables you to assign a password to a file or encrypt a file. Important original data should be saved as a PDF file.

  • [Compact PDF]: Saves a file with a smaller size than normal PDF format. We recommend this format when you want to reduce file size to enable sending by E-mail etc.

  • [TIFF]: This is one kind of versatile image formats. This type is available for a multi-page file that provides multiple pages in one file.

  • [JPEG]: A file format widely used in digital cameras. Suitable for saving photo data. JPEG format does not support the saving of multiple pages as a single file.

  • [XPS]: Extension of an XML-base file that is applied in Windows. You can install the XPS viewer to view or print data even if the source application is not provided.

  • [Compact XPS]: Saves a file with a smaller size than normal XPS format.

  • [PPTX]: Extension of an XML-base file that is created using PowerPoint of Microsoft Office.

  • [DOCX]: Extension of an XML-base file that is created using Word of Microsoft Office.

  • [XLSX]: Extension of an XML-base file that is created using Excel of Microsoft Office.

[Scan Setting]

Select a filing page unit when an original consists of multiple pages.

  • [Multi Page]: Converts all pages to a single file. However, if [File Type] is set to [JPEG], you cannot select [Multi Page].

  • [Page Separation]: Select this option to divide a file into a specified number of pages for transmission using E-mail, SMB, or FTP transmission. For example, if you enter "2" to scan 10 original pages, the original is divided into five separate files. The specified number of pages is stored and the pages are saved as a single file ([Multi Page]) when saved.

[E-mail Attachment Method]

Select the E-mail attachment method when [Page Setting] is set to [Page Separation].

  • [All Files Sent as 1 E-Mail]: Attaches all files to a single E-mail.

  • [1 File per E-Mail]: Sends one E-mail for each file.

[PDF Detail Setting]

If [PDF] or [Compact PDF] is selected for file format, you can configure the PDF option settings.

You can enhance security by attaching a digital signature that identifies the author of the file, by file encryption, etc.

[PDF Detail Setting] allows the following settings.

Setting

Description

[Encryption]

Select [ON] to encrypt a file.

  • When [Password] is selected in [Encryption Type], configure the following settings.
    [Password]: Enter the password to restrict access to the file. Create a PDF file that is accessible by specific users who know the password.
    [Permissions Password]: To specify permissions for printing and editing a PDF file, enter an authorization password.

  • When [Digital ID] is selected in [Encryption Type], configure the following settings.
    [Select Digital ID]: Select an E-mail address that contains a digital certificate for encryption.
    [Use Recipient's Digital ID]: Uses a digital certificate registered in the PDF file sending destination.

  • [Password]: Enter the password to restrict access to the file. Create a PDF file that is accessible by specific users who know the password.

  • [Permissions Password]: To specify permissions for printing and editing a PDF file, enter an authorization password.

  • [Encryption Level]: When specifying permissions for a PDF file, select an encryption level according to the security level that you want to specify.
    If you select [High Level 1] or [High Level 2], you can specify permissions in more detail.

  • [Printing Allowed]: Select whether to permit printing of PDF files.
    If [Encryption Level] is set to [High Level 1] or [High Level 2], you can permit printing of PDF files only in low resolution ([Low Resolution]).

  • [Copy Contents]: Select whether to permit copying of text and image from PDF files.

  • [Encryption Target]: Select the target to be encrypted. Selecting [Other than Metadata] excludes property information from encryption processing.

  • [Changes Allowed]: Select the content of PDF for which modification is permitted.
    If [Encryption Level] is set to [High Level 1] or [High Level 2], you can select the contents to be permitted more detail.

[Digital Signature]

Select [ON] to add a signature (certificate) of this machine to a PDF file. Also, select the signature encryption level from [SHA1] or [SHA256].

You can certify the author of a PDF, and prevent forgery or unauthorized modification.

This function is enabled when a certification is registered on this machine. The E-mail address of the certificate of this machine must match the E-mail address of the administrator.

[Outline PDF]

Specify this option to save a file in compact PDF format.

The text is extracted from the original and converted into a vector image.

[PDF Web Optimization]

Specify this option to create a PDF file optimized for Web display.

If a PDF file is optimized to the Web display, the Web browser displays only the first page of a PDF file on the screen before loading all pages.

[Searchable PDF]

Select [ON] to create a searchable PDF file.

  • [Language Selection]: Select a language for OCR processing. Select the language used in the original to correctly recognize text data.

  • [Adjust Rotation]: Select this check box to automatically perform the rotation adjustment for each page based on the direction of text data detected by OCR processing. When the rotation adjustment is disabled, if the specified original orientation does not match the text direction, text data is not recognized correctly.

  • [Document Name Auto Extraction]: Select this check box to automatically export a character string appropriate as a document name from the OCR character recognition result, and specify it as a document name. A document name is assigned automatically based on the character recognition result of the first page, date, time, and serial number.

[PDF/A]

Select [ON] to create a PDF file based on PDF/A.

  • [PDF/A-1a]: Creates a PDF file based on PDF/A-1a.

  • [PDF/A-1b]: Creates a PDF file based on PDF/A-1b.

[PDF Document Properties]

Add meta- information such as a title or author as PDF file properties.

  • [Name]: Enter a title of a PDF file (using up to 64 characters).

  • [Author]: Enter the name of the author of a PDF file (using up to 64 characters). If user authentication is installed on this machine, specify the user name as the author.

  • [Subject]: Enter a subject of a PDF file (using up to 64 characters).

  • [Keyword(s)]: Enter a keyword of a PDF file (using up to 64 characters).

Tips

  • To use the following functions, an option is required. For details on the required option, refer to [Scan options] .
    [DOCX] and [XLSX] of [File Type], [Digital ID] of [Encryption Type], [PDF Document Properties], [PDF/A], [PDF Web Optimization], [Searchable PDF]

Specifying the original size ([Scan Size])

When the size of the original is not detected correctly, specify the size of the original you want to scan. If the machine cannot detect the size of irregular sized originals or photos, manually specify the size.

Scanning originals of different sizes ([Mixed Original])

Even for an original with pages of different sizes, by using the ADF, you can scan data while detecting the size of each page. If the widths of the originals are the same, select [Same Width]. If the widths of the originals are different, select [Different Width].

NOTICE

  • Load all the original pages into the ADF so that the tops of the pages are at the back or left side of the machine.

Scanning an original that is thinner than plain paper ([Thin Paper Original])

When [Thin Paper Original] is specified to scan an original of thinner paper than plain paper using the ADF, the system reduces the original feed speed to prevent thin paper from causing a paper jam.

Scanning originals with folds ([Z-Folded Original])

If a folded original is loaded into the ADF, the original size may not be able be detected accurately. When [Z-Folded Original] is specified, the original size can be accurately detected even for the folded original sheets.

NOTICE

  • Unfold the folded original sheets before loading them into the ADF. If a folded original is not unfolded before scanning, a paper jam may occur or the size may not be correctly detected.

Scanning a long original ([Long Original])

Load a long original that cannot be placed on the Original Glass and that is larger in the feeding direction than the full standard size (11 17 or A3) into the ADF. When [Long Original] is selected, the ADF automatically detects the size even if you do not pre-specify the original size.

Specifying the original loading direction ([Original Direction])

When scanning a 2-sided original, specify the original loading direction so that the vertical direction of the scanned original is set correctly.

Specifying the original binding position ([Binding Position])

Specify the binding position to suit the orientation of the target original.

Setting

Description

[Auto]

Automatically configures the binding position of the original.

When the long side of the original is 11-11/16 inches (297 mm) or less, the binding position is set to the long side of the paper. When the long side of the original exceeds 11-11/16 inches (297 mm), the binding position is set to the short side of the paper.

[Left]

Select this option when the binding position is set to the left of the original.

[Top Bind]

Select this option when the binding position is set to the top of the original.

Scanning while removing dust in the Slit Scan Glass ([Despeckle])

When [Despeckle] is specified to scan an original using the ADF, scanning of original and dust removal from the Slit Scan Glass are performed alternately, so that the original is always scanned using clean Slit Scan Glass.

Tips

  • It takes longer to finish scanning compared to normal operation.

Skipping blank pages ([Blank Page Removal])

When [Blank Page Removal] is specified to scan an original including blank pages using the ADF, blank pages are excluded from scan targets. Blank pages detected are not counted as original pages.

Splitting the left and right pages of a book and catalog ([Book Original])

You can scan two-page spreads such as books and catalogs separately into left and right pages, or scan them as one page. If you place a book or catalog on the Original Glass, you do not need to close the ADF to scan it.

Setting

Description

[ON]/[OFF]

Select [ON] to specify Book Original.

[Output Method]

Specify the method to scan a two-page spread.

  • [Book Spread]: Scans a two-page spread as one page.

  • [Separation]: Scans the right and left pages of two-page spreads separately in page number order.

  • [Front Cover]: Scans the front cover and two-page spreads according to the page order of the original (scan in the order of front cover and two-page spreads).

  • [Front & Back Covers]: Scans the front and back covers and two-page spreads according to the page order of the original (scan in the order of front cover, back cover, and two-page spreads).

[Binding Position]

If [Separation], [Front Cover] or [Front & Back Covers] is selected for [Output Method], select the two-page spread binding position.

Select [Left Bind] for two-page spreads of left binding, and [Right Bind] for two-page spreads of right binding.

Note that if the binding position is incorrectly specified, the page order of the two-page spread is reversed between the left- and right-hand pages.

[Frame Erase]

Erases the shadow of the surrounding that is created when the original cover cannot be closed properly due to the thickness of the original.

You can erase the four sides of the original to the same width. Additionally, you can erase the four sides of the original to different widths.

  • [Frame]: Erases the four sides of the original to the same width. In [Erase Amount], specify the width to erase.

  • [Top]/[Bottom]/[Left]/[Right]: Specify a different width for each side of the original to erase the side. Cancel the [Frame] setting, select the side to erase the frame, and specify the width to erase in [Erase Amount]. If you do not want to erase the side, cancel [Erase].

[Center Erase]

Specify the fold width to erase. This function erases the shadow created in the center when the original cover cannot be closed correctly due to the thickness of the original.

Scanning a number of originals in several batches ([Separate Scan])

If the number of original sheets is so large that they cannot be loaded into the ADF at the same time, you can load them in several batches and handle them as one job. You can also scan the original using both ADF and Original Glass alternately.

  1. Load the original.

    NOTICE

    • Do not load more than 100 sheets (21-1/4 lb (80 g/m)) at a time into the Original Tray of the ADF, and do not load the sheets up to the point where the top of the stack is higher than the Down-pointing triangle mark. Doing so may cause an original paper jam, original damage, or ADF failure.

  2. Tap [Separate Scan], and set to [ON].

    supplementary explanationSet options if necessary.

  3. Use the Start key to start scanning.

  4. Load the next original, and use the Start key to start scanning.

    supplementary explanationIf necessary, tap [Change Setting] to change the option settings according to the new original.

  5. Repeat step 4 until all originals have been scanned.

  6. After all originals have been scanned, select [Finish].

  7. Use the Start key to start saving.

Selecting the appropriate image quality level for the original ([Original Type])

Select the appropriate image quality level for the original and scan at the optimal level of image quality.

Setting

Description

[Text]

Scans an original that consists primarily of text at the optimum level of image quality.

This function sharpens the edges of each character, creating easy-to-read images.

[Text/Photo Printed]

Scans an original consisting primarily of text and photos at the optimum image quality level.

This function sharpens the edges of each character and reproduces smoother photos.

Select this option to scan printed originals such as brochures and catalogs.

[Text/Photo PhotoPaper]

Scans an original consisting primarily of text and photos at the optimum image quality level.

This function sharpens the edges of each character and reproduces smoother photos.

Select this option to scan originals that include photos printed on photographic paper.

[Photo Printed Photo]

Scans an original consisting of only photos at the optimum image quality level. Select this option to scan printed originals such as brochures and catalogs.

[Photo Photo Paper]

Scans an original consisting of only photos at the optimum image quality level. Select this option to scan originals printed on photographic paper.

[Dot Matrix]

Scans an original, which consists primarily of text such as thin or faint characters, at the optimum image quality level.

This function reproduces text using high pixel density, creating easy-to-read text.

[Copied Paper]

Scans an original, which is output with an even density from the copier or printer, at the optimum level of image quality.

[Bar Code/Contract]

Reduces the file size when scanning the original such as a contract or bar code in black and white.

If [Bar Code/Contract] is selected, [Color] is synchronously changed to [Black].

This option is available when the file type is set to TIFF, PDF, or XPS.

Adjusting the density to scan the original ([Density])

Adjust the density (Dark or Light) to scan the original.

Adjusting the background density of the original to be scanned ([Bkgd. Removal])

You can adjust the density of the background area for originals with colored backgrounds (newspaper, recycled paper, etc.) or originals that are so thin that text or images on the back would be scanned.

Setting

Description

[Background Removal]

Scans a 2-sided original made of thin paper or an original with the colored background, with the optimum image quality.

  • [Bleed Removal]: Select this option to prevent bleeding of the back of the paper when printing a 2-sided original that is so thin that the contents of the back side would be scanned.

  • [Paper Discoloration Adj]: Select this option to scan an original with a colored background such as a map.

[Bkgd. Removal Level]

Adjusts the density of the background color for an original with a colored background. Selecting [Auto] automatically determines the density of the background color, and scans an original at the optimum background density level.

Scanning after erasing text and shadows in the margins of an original ([Frame Erase])

Erase an area of an identical specified width along the four sides of an original. You can specify the width to be erased for each side.

Setting

Description

[ON]/[OFF]

Select [ON] to set Frame Erase.

[Frame]

Erases the four sides of the original by the same width amount. In [Erase Amount], specify the width to erase.

[Top]/[Bottom]/[Left]/[Right]

Specify a different width for each side of the original to erase the side. Cancel the [Frame] setting, select the side to erase the frame, and specify the width to erase in [Erase Amount]. If you do not want to erase the side, cancel the setting for [Erase].

Sharpening the border between text etc. ([Sharpness])

Specifying [Sharpness] sharpen the edges of images such as text in the table and graphics to improve legibility. This function also smoothens the rough contours of an image or sharpens blurred images.