Creating a PDF File for Long-Period Storage

Create a PDF file based on PDF/A when sending a PDF file.

PDF/A is the international standard (ISO19005) that has been created to store files for long period. It defines various requirements and prohibited items for a PDF file to be created.

PDF/A provides the following two compliance levels. This machine supports both compliance levels.

  • PDF/A-1b: Stipulates that the same visual quality should be assured even if a PDF file is displayed using any hardware or software product and also that meta-data should be embedded in a PDF file. This level restrict functions such as encryption, LZW compression, and use of a transparent text.

  • PDF/A-1a: Stipulates that tags should be set to describe a logical structure of a document and also that fonts should be embedded in a PDF file as well as the requirements defined in PDF/A 1-b.

A PDF/A-based PDF file created on this machine is subject to the following restrictions.

  • Not possible to encrypt a PDF file

  • Not possible to add an electronic signature to a PDF file

  • Not possible to create a searchable PDF file

  • Not possible to use Stamp Combine in multiple languages

To create a PDF file based on PDF/A, select [PDF] or [Compact PDF] as the file type, and select [PDF Detail Setting] - [PDF/A]. Then, configure the following settings.

Setting

Description

[ON]/[OFF]

Select [ON] to create a PDF file based on PDF/A.

[PDF/A-1a]

Creates a PDF file based on PDF/A-1a.

[PDF/A-1b]

Creates a PDF file based on PDF/A-1b.

Tips

  • To use this function, an option is required. For details on the required option, refer to [Scan options] .

Related setting (for the administrator)