Configuring the scan/fax transmission option settings

[Fax Resolution]/[Scan Resolution]

Select a resolution to use to scan the original (default: [Fine]/[300 300]).

[File Type]

Select the file type used for saving the scanned original data (default: [Compact PDF]).

The available file types are PDF, TIFF, JPEG, XPS, PPTX, DOCX, XLSX, and other types. You should use the password encrypted PDF file format to store important original data.

[Outline PDF]

The text is extracted from the original and converted into a vector image (default: OFF).

This can be configured when the [File Type] is set to [Compact PDF].

[PDF Web Optimization]

Optimizes a PDF file to quickly load the first page in the Web browser (default: OFF).

This option is available when [File Type] is set to [PDF] or [Compact PDF] while the PDF processing function is enabled.

[PDF/A]

Selecting [PDF/A-1a] or [PDF/A-1b] allows you to create a PDF file based on PDF/A (default: [OFF]).

This option is available when [File Type] is set to [PDF] or [Compact PDF] while the PDF processing function is enabled.

[Searchable PDF]

Creates a searchable PDF file using OCR character recognition technology (default: OFF).

This option is available when [File Type] is set to [PDF] or [Compact PDF] while the searchable PDF function is enabled.

• [Language Selection]: Select a language for OCR processing. Select the language used in the original to correctly recognize text data.

• [Adjust Rotation]: Select [Adjust] to automatically perform the rotation adjustment for each page based on the direction of text data detected by OCR processing.

• [Document Name Auto Extraction]: Select [ON] to automatically extract a character string appropriate for a document name from the OCR character recognition result, and specify it as a document name.

[Character Recognition]

Creates a searchable file using the OCR character recognition technology (default: [OFF]).

This option is available when [File Type] is set to [PPTX], [DOCX], or [XLSX] while the searchable PDF function is enabled.

• [Language Selection]: Select a language for OCR processing. Select the language used in the original to correctly recognize text data.

• [Adjust Rotation]: Select [Adjust] to automatically perform the rotation adjustment for each page based on the direction of text data detected by OCR processing.

• [Output Method]: Select how to create a file using the text detected by OCR processing. The selectable output method varies depending on the file type you have selected in [File Type].

[File Name]

If necessary, change the file name of the scanned original.

[Page Setting]

Select a filing page unit when the original consists of multiple pages (default: [Multi Page]).

• [Multi Page]: Converts all pages to a single file. However, if [File Type] is set to [JPEG], you cannot select [Multi Page].

• [Page Separation]: Used to convert the specified number of pages as a single file.

[Subject]

Click [Subject List] or select a fixed phrase used as the E-mail subject. If you select [Normal], the subject specified by default will be inserted. When necessary, it can be changed before transmission (default: [Normal]).

[Text]

Click [Text List] or select a fixed phrase used as the E-mail body. If you select [Normal], the body specified by default will be inserted. When necessary, it can be changed before transmission (default: [Normal]).

[File Attachment Setting]

You can select the E-mail attachment method when the destination is an E-mail address and [Page Setting] is set to [Page Separation] (default: [All Files Sent as one (1) E-mail]).

• [All Files Sent as one (1) E-mail]: Attaches all files to a single E-mail.

• [One (1) File per E-Mail]: Sends one E-mail for each file.

[Simplex/Duplex]

Select whether to scan the front and back sides of an original automatically (default: [1-Sided]). You can only scan a single side of the first page and both sides of the remaining pages automatically.

• [1-Sided]: Scans one side of an original.

• [2-Sided]: Scans both sides of an original.

• [Cover Sheet + 2-Sided]: Scans a single side of the first page, and scans both sides of the remaining pages.

[Original Type]

Select the optimum settings for the original to scan it in the optimum image quality (default: [Text Printed Photo]).

[Color]

Select a color mode for scanning originals (default: [Auto]).

There are four color modes: [Auto] that fits the original color, [Full Color], [Gray Scale], and [Black and White].

[Separate Scan]

When loading the number of original sheets, which is so large that they cannot be loaded into the ADF at the same time, in several batches and handling them as one job, set this option to ON (default: OFF).

You can also scan the original using both ADF and Original Glass alternately.

[Density]

Adjust the density (Dark or Light) to scan the original (default: [0(Standard)]).

[Background Removal]

Adjust the density of the background area when printing originals with colored background (newspaper, recycled paper, etc.) or originals that are so thin that text or images on the back would be scanned (default: [Bleed Removal]).

• [Bleed Removal]: Select this option to prevent bleeding of the back of the paper when printing a 2-sided original that is so thin that the contents of the back side would be scanned.

• [Discoloration Adjust]: Select this option to scan an original with the colored background such as a map.

[Scan Size]

Select the size of the original to be scanned (default: [Auto]).

[E-mail Notification]

Send an E-mail, which contains a destination where to save original data, to a specified E-mail address after SMB transmission, FTP transmission, WebDAV transmission, or User Box filing has been ended (default: OFF).

Click [Search from List], and select a destination E-mail address from the list. You can manually enter an E-mail address.

[Timer TX]

To set a time to start fax transmission, select [ON] (default: [OFF]). Also specify when to start fax transmission.

[Password TX]

To send fax with a password to a destination for which fax destinations are restricted by passwords (Closed Network RX enabled), select [ON] (default: [OFF]). Also enter the password.

[F-Code]

Select [Enable] to enable F-Code TX (default: [Disable]). Also enter [SUB Address] and [Password].

[Original Direction]

When scanning a 2-sided original etc., you can specify the original loading direction so that the vertical direction is set correctly (default: [Top]).

[2-Sided Binding Direction]

Select the binding position of original when scanning both sides of the original (default: [Auto]).

[Special Original]

Select an original type when scanning special documents (default: [Not Specified]).

• [Same Width]: Even for an original with pages of different sizes, when the width of the original to be scanned is the same, by using the ADF, you can scan data while detecting the size of each page.

• [Z-Folded Original]: Even folded originals, the original size can be detected accurately.

• [Long Original]: Load a long original that cannot be placed on the Original Glass and that is larger in the feeding direction than the full standard size (8-1/2 14) into the ADF. There is no need to enter the original size in advance, ADF will detect the size automatically.

[Skip Blank Page(s) During Scan]

When scanning an original that contains blank pages, select whether to exclude blank pages from scanning (default: OFF).

[Book Original]

You can scan two-page spreads such as books and catalogs separately into left and right pages, or scan them as one page (default: OFF).

• [Method]: Select a method to scan two-page spreads from [Book Spread], [Separation], [Front Cover], and [Front/Back Cover].

• [Center Erase]: Erases the shadow created in the center when the original cover cannot be closed properly due to the thickness of the original.

• [Bind Direction]: If [Separation], [Front Cover] or [Front/Back Cover] is selected for [Method], select an output bind position of two-page spreads to be scanned. Select [Left Bind] for originals of left binding, and [Right Bind] for originals of right binding.

[Frame Erase]

Erase four sides of the original to the specified width (default: OFF). You can erase the four sides of the original to different widths.

[Compose(Date/Time)]

When printing on a specified page the date/time that the original was scanned, set this option to ON (default: OFF). You can select a print position in the page and format.

[Compose(Page)]

When printing all the page numbers and chapter numbers, set this option to ON (default: OFF). You can select a print position and format.

[Compose(Header/Footer)]

When printing a text or date/time on the top and bottom margins in a specified page, set this option to ON (default: OFF). Select a content from previously registered ones.

[Compose(Stamp)]

When printing a text such as "PLEASE REPLY" and "DO NOT COPY" on the first page or all pages, set this option to ON (default: OFF).

You can select the text to be printed from the registered fix stamps and arbitrary registered stamps.

[Stamp Combine Method]

When combining date/time, page, header/footer, and stamp, select whether to combine them as text or an image (default: [Image]).