HomeWeb Management ToolCreating an Annotation User Box

Creating an Annotation User Box

Annotation User Box is a box used to automatically add the date, time and filing number to a file saved in this box when it is printed or sent.

When a file is read from the Annotation User Box and used for printout or transmission to a recipient, the date, time and annotation (previously determined for management) are added to the header or footer of each image automatically. You can prevent the unauthorized use of documents by creating a document that can identify the creation date and time and the serial page number of each document.

In the administrator mode, select [Box] - [System User Box List] - [New Registration] - [Annotation User Box], then configure the following settings.

Settings	Description
[User Box Number]	Registration number of the box. Select [Use opening number] to automatically assign the smallest available number. When specifying a number, select [Input directly], and enter a value between 1 and 999999999.
[User Box Name]	Enter the User Box name (using up to 20 characters). Assign a name that helps you easily identify the User Box.
[Assign User Box Password]	When restricting usage of User Box using a password, select this check box and then enter a password (using up to 64 characters, excluding ").
[Auto Delete Document]	Specify the period from the date/time when a file was saved in, last printed, or sent from a User Box to the date/time when it is to be deleted automatically. [Do Not Delete]: Keeps the file in the User Box. [Do Not Keep]: Select this option to use a document to give an annotation only without saving or using it for copying. [Specify days]: Select the number of days until the file is automatically deleted. [Specify Time]: Enter the time period before the file is automatically deleted.
[Count Up]	Select the unit for adding a number to a file, By Job or By Page. [By Job]: Adds a number per file. Even if a file has multiple pages, a same number is added to the file as one job. [By Page]: Adds a number per page.
[Stamp Elements]	As necessary, specify the fixed text, date and time, and print position to be added to a file. [Primary Field]: Add any text (using up to 40 characters). [Secondary Field]: Add any text at the beginning of the annotation (using up to 20 characters). [Date/Time Setting]: Select the format for the date and time. [Print Position]: Select a position in which the annotation is printed. [Density]: Select the density of characters of the date and time and annotation to be printed. [Number Type]: Select the digit number of annotation.