HomeDescriptions of Functions / Utility KeysAnnotation User Box

Annotation User Box

To display:
  • [Utility]
    • [Administrator Settings]
      • [One-Touch/User Box Registration]
        • [Create User Box]
          • [Annotation User Box]

Creates a User Box to automatically add the Date/Time and Annotation to files during printing or sending. To register a new one, tap [New].



[User Box No.]

Registration number of the box. [User Box No.] is automatically registered from a lower number that is not used. When specifying a number, tap [User Box No.], and enter the value between 1 and 999999999.

[User Box Name]

Enter the User Box name that appears on the Touch Panel (using up to 20 characters).

Assign a name that helps you easily identify the User Box.


To use a password to restrict usage of the User Box, enter the password (using up to 64 characters).

[Count Up]

Select the unit for adding a number to a file, By Job or By Page.

  • [By Job]: Adds a number per file. Even if a file has multiple pages, a same number is added to the file as one job.

  • [By Page]: Adds a number per page.

[By Job] is specified by default.

[Stamp Elements]

As necessary, specify the fixed text, date and time, and print position to be added to a file.

  • [Secondary Field]: Add any text at the beginning of the annotation (using up to 20 characters).

  • [Date/Time]: Select the format for the date and time.

  • [Density]: Select the density of characters of the date and time and annotation to be printed.

  • [Number Type]: Select the digit number of annotation.

  • [Print Position]: Select a position in which the annotation is printed.

  • [Primary Field]: Add any text (using up to 40 characters).

[Auto Document Delete Time]

Specify the period from the date/time when a file was saved in, last printed, or sent form a User Box to the date/time when it is to be deleted automatically.

  • When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].

  • When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in increments of one minute).

  • To keep the files in the box, select [Save].

  • If you add an annotation for copy but do not need to store or reuse the file, select [Do Not Keep].

[1 day] is specified by default.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. Some models provide Extension Memory as standard. For details, refer to Here.

  • To change the Annotation User Box settings you have registered, select the User Box name and tap [Edit].

  • To delete an existing Annotation User Box, select the User Box name then tap [Delete].