Configuring the fax/scan transmission option settings

[Fax Resolution]/[Scan Resolution]

Select a resolution to use to scan the original.

[Fine]/[300 300] is specified by default.

[File Type]

Select the file type used for saving the scanned original data.

The available file types are PDF, TIFF, JPEG, XPS, PPTX, DOCX, XLSX, and other types. You should use the password encrypted PDF file format to store important original data.

[Compact PDF] is specified by default.

[Outline PDF]

This can be configured when the [File Type] is set to [Compact PDF].

If you select [ON], the text is extracted from the original and converted into a vector image.

[OFF] is specified by default.

[PDF Web Optimization]

This option is available when [File Type] is set to [PDF] or [Compact PDF] while the PDF processing function is enabled.

Selecting [ON] linearizes a PDF file to quickly load the first page in the Web browser.

[OFF] is specified by default.

[PDF/A]

This option is available when [File Type] is set to [PDF] or [Compact PDF] while the PDF processing function is enabled.

Selecting [PDF/A-1a] or [PDF/A-1b] allows you to create a PDF file based on PDF/A.

[OFF] is specified by default.

[Searchable PDF]

This option is available when [File Type] is set to [PDF] or [Compact PDF] while the searchable PDF function is enabled.

Selecting [ON] creates a searchable PDF file using OCR character recognition technology.

• [Language Selection]: Select a language for OCR processing. Select the language used in the original to recognize text data properly.

• [Adjust Rotation]: Select [Adjust] to automatically perform the rotation adjustment for each page based on the direction of text data detected by OCR processing.

• [Document Name Auto Extraction]: Select [ON] to automatically extract a character string appropriate for a document name from the OCR character recognition result, and specify it as a document name.

[OFF] is specified by default.

[Character Recognition]

This option is available when [File Type] is set to [PPTX], [DOCX], or [XLSX] while the searchable PDF function is enabled.

Selecting [ON] creates a searchable file using the OCR character recognition technology.

• [Language Selection]: Select a language for OCR processing. Select the language used in the original to recognize text data properly.

• [Adjust Rotation]: Select [Adjust] to automatically perform the rotation adjustment for each page based on the direction of text data detected by OCR processing.

• [Output Method]: Select how to create a file using the text detected by OCR processing. The selectable output method varies depending on the file type you have selected in [File Type].

[OFF] is specified by default.

[File Name]

If necessary, change the file name of the scanned original.

[Page Setting]

Tap this button to select a filing page unit when an original consists of multiple pages.

• [Multi Page]: Select this check box to convert all pages to a single file. However, if [File Type] is set to [JPEG], you cannot select [Multi Page].

• [Page Separation]: Used to convert the specified number of pages as a single file.

[Multi Page] is specified by default.

[Subject]

Click [Subject List] or select a fixed phrase used as the E-mail subject. If you select [Not Specified], the subject specified by default will be inserted. When necessary, it can be changed before transmission.

[Not Specified] is specified by default.

[Text]

Click [Text List] or select a fixed phrase used as the E-mail body. If you select [Not Specified], the body specified by default will be inserted. When necessary, it can be changed before transmission.

[No Selection] is specified by default.

[File Attachment Setting]

You can select the E-mail attachment method when [Page Setting] is set to [Page Separation].

• [All Files Sent as one (1) E-mail]: Attaches all files to one E-mail.

• [One (1) File per E-Mail]: Sends one E-mail for each file.

[All Files Sent as one (1) E-mail] is specified by default.

[Simplex/Duplex]

Select whether to scan the front and back sides of an original automatically. You can only scan a single side of the first page and both sides of the remaining pages automatically.

• [1-Sided]: Scan one side of an original.

• [2-Sided]: Scan both sides of an original.

• [Cover Sheet + 2-Sided]: Scans a single side of the first page, and scans both sides of the remaining pages.

[1-Sided] is specified by default.

[Original Type]

Select the optimum settings for the original to scan it in the optimum image quality.

[Text Printed Photo] is specified by default.

[Color]

Select a color mode for scanning originals.

There are four color modes: [Auto] that fits the original color, [Full Color], [Gray Scale], and [Black].

[Auto] is specified by default.

[Separate Scan]

When there are too many original sheets that cannot be loaded into the ADF at the same time, if you load them in several batches and handle them as one job, select [ON].

You can also scan the original using both ADF and Original Glass alternately.

[OFF] is specified by default.

[Density]

Adjust the density (Dark or Light) to scan the original.

[0(Standard)] is specified by default.

[Background Removal]

Adjust the density of the background area when printing originals with colored background (newspaper, recycled paper, etc.) or originals that are so thin that text or images on the back would be scanned.

• [Bleed Removal]: Select this option to prevent bleeding of the back of the paper when printing a 2-sided original that is so thin that the contents of the back side would be scanned.

• [Discoloration Adjust]: Select this option to scan an original with the colored background such as a map.

[Bleed Removal] is specified by default.

[Scan Size]

Select the size of the original to be scanned.

[Auto] is specified by default.

[E-mail Notification]

Send an E-mail, which contains a destination where to save original data, to a specified E-mail address after SMB transmission, FTP transmission, WebDAV transmission, or User Box filing has been ended.

Click [Search from List], and select a destination E-mail address from the list. You can manually enter an E-mail address.

[OFF] (not selected) is specified by default.

[Timer TX]

To set a time to start fax transmission, select [ON]. Also specify when to start fax transmission.

[OFF] is specified by default.

[Password TX]

To send fax with a password to a destination for which fax destinations are restricted by passwords (Closed Network RX enabled), select [ON]. Also enter the password.

[OFF] is specified by default.

[F-Code]

Select [Enable] to enable F-Code TX. Also enter [SUB Address] and [Password].

[Disable] is specified by default.

[Original Direction]

When scanning a 2-sided original etc., you can specify the original loading direction so that the vertical direction is set correctly.

[Top] is specified by default.

[2-Sided Binding Direction]

Select the binding position of original when scanning both sides of the original.

[Auto] is specified by default.

[Special Original]

Select an original type when scanning special documents.

• [Same Width]/[Different Width]: Even for an original with pages of different sizes, by using ADF, you can scan data while detecting the size for each page.

• [Z-Folded Original]: Even folded originals, the original size can be detected accurately.

• [Long Original]: Load the long original that cannot be placed on the Original Glass and larger in the feeding direction than the full standard size (11 17 or A3) into the ADF. There is no need to enter the original size in advance, ADF will detect the size automatically.

[Normal] is specified by default.

[Skip Blank Page(s) During Scan]

When scanning an original that contains blank pages, select whether to exclude blank pages from scanning.

[OFF] is specified by default.

[Multi feed during Scanning]

Selecting [Enable Multi feed detection] allows you to detect that the original is multiplexed on the ADF.

To use this function, the optional Double feed detection Kit is required (only in bizhub 658e/558e/458e).

[Disable Multi feed detection] is specified by default.

[Thin Paper Original]

Reduce the original feed speed of the ADF to prevent thin paper from paper jam.

[OFF] is specified by default.

[Despeckle]

Selecting [ON] scans an original using the ADF while removing dusts on the Slit Scan Glass.

[OFF] is specified by default.

[Book Original]

Select this option if you scan two-page spreads such as book and catalog separately into the left and right pages, or scan a page spread as a single page.

• [Method]: Select a method to scan two-page spreads from [Book Spread], [Separation], [Front Cover], and [Front/Back Cover].

• [Center Erase]: Erases the shadow created in the center when the original cover cannot be closed properly due to the thickness of the original.

• [Bind Direction]: If [Separation], [Front Cover] or [Front/Back Cover] is selected for [Method], select an output bind position of two-page spreads to be scanned. Select [Left Bind] for originals of left binding, and [Right Bind] for originals of right binding.

[OFF] (not selected) is specified by default.

[Frame Erase]

Erase four sides of the original to the specified width. You can erase the four sides of the original to different widths.

[OFF] (not selected) is specified by default.

[Compose(Date/Time)]

Select this option to print on a specified page the date/time that the original was scanned. You can select a print position in the page and format.

[OFF] (not selected) is specified by default.

[Compose(Page)]

Select this option to print all page numbers and chapter numbers. You can select a print position and format.

[OFF] (not selected) is specified by default.

[Compose(Header/Footer)]

Select this option to print text or date/time on the top and bottom margins in a specified page Select a content from previously registered ones.

[OFF] (not selected) is specified by default.

[Compose(Stamp)]

Select this check box to print a text such as "PLEASE REPLY" and "DO NOT COPY" on the first page or all pages.

You can select the text to be printed from the registered fix stamps and arbitrary registered stamps.

[OFF] (not selected) is specified by default.

[Stamp Combine Method]

When combining date/time, page, header/footer, and stamp, select whether to combine them as text or an image.

[Image] is specified by default.