System

[Secure Print]

This User Box is used to store files that are sent by setting the Secure Print function in the printer driver when printing them from a computer. Once you have opened the User Box, you can select a file stored in the User Box to preview, print, rename, or delete it.

The document ID and password are required to print out the files stored in the Secure Print User Box. After the file has been printed out, it is deleted automatically. This User Box is used to handle classified documents.

[Memory RX]

When a facsimile is received by the Memory RX function, it is stored in the Memory RX User Box. Once you have opened the User Box, you can select a fax stored in the User Box to preview, print, send, rename, or delete it.

Because the received faxes are forcibly stored in this User Box, you can print out only the required faxes and subsequently reduce total printing costs. Also, this will prevent important faxes from being stolen or lost and therefore enhance security.

This option is available when the fax function or Internet fax function is enabled.

[ID & Print]

This User Box is used to store files that are sent by setting the ID & Print function in the printer driver when you print a document from a computer while user authentication is enabled. When a user who sent print data logs in to this machine and opens the User Box, the user can preview, print out, or delete the file stored in the User Box.

This User Box requires user authentication to use a file; therefore, it is useful to handle documents containing private information that the user does not want to be seen by others.

[Bulletin]

Multiple fax documents required for polling can be stored in the Bulletin Board User Box.

You can create and register up to 10 Bulletin Board User Boxes. Once you have opened the User Box, you can select a fax document stored in the User Box and preview, print out, or delete it.

If announcement and other fax documents are stored in Bulletin Board User Boxes on purpose and if recipients are notified of the related User Box numbers, the users can select the required fax documents and they can be polled.

This option is available when the fax function is enabled.

[Polling TX]

The fax documents required for polling are stored in the Polling TX User Box. Once you have opened the User Box, you can select a fax document stored in the User Box and preview, print out, or delete it.

If the fax documents are stored in the Polling TX User Box, recipients can be polled and receive fax documents from this User Box when necessary.

This option is available when the fax function is enabled.

[Annotation]

This User Box is used to automatically add the date, time, and annotation when printing or sending the saved file. Once you have opened the User Box, you can select a file stored in the User Box to preview, print out, send, rename, or delete it.

When a file is printed or sent from the Annotation User Box, the date, time, and annotation (previously determined for management) are automatically added to the header or footer of each image. You can prevent the unauthorized use of documents by creating a document that can identify the creation date and time and the serial page number of each document.

[File Re-TX]

This User Box is used to store a fax document that cannot be sent because the recipient is busy. Once you have opened the User Box, you can select a fax document stored in the User Box to preview, print out, send, or delete it.

Fax transmission is attempted for the number of times set by Auto Redialing function. If those attempts have failed, the fax document is stored in the Fax Retransmit User Box.

This option is available when the fax function is enabled.

[Password Encrypted PDF]

This User Box is used to store a password-protected PDF file that is printed out using the Direct Print function or from a USB flash drive. Once you have opened the User Box, you can select a PDF file stored in the User Box to preview and print it out. Also, you can store the file in or delete it from the User Box.

When printing or saving a PDF file, you will need to enter a password that was set for the file.

[External Memory]

This window appears when you insert a USB memory device into the USB port of this machine.

Once you have opened the User Box, you can print out a file stored on a USB memory. Also, you can read the original data and directly save it as a file in the USB memory. You can also move a file from the USB memory to the External Memory User Box.