HomeNetwork FaxBasic Options such as Color and Original Size

Basic Options such as Color and Original Size

Scanning a 2-sided original ([Simplex/Duplex])

Using ADF, you can automatically scan the front face and back face of an original. Also, you can scan only one side of the first page, then scan both sides for the remaining pages.

For details, refer to Here.

Specifying the resolution of an original for scanning ([Resolution])

Select the resolution of the original for scanning.

For details, refer to Here.

Selecting the color mode to scan the original ([Color])

The original is scanned using the selected color mode.

There are four color modes: [Auto Color] that fits the original color, [Full Color], [Gray Scale], and [Black].

For details, refer to Here.

Specifying the original size for scanning ([Scan Size])

Select the size of the original to be scanned. Select the key that shows the same size as for the original to be scanned.

To scan an original of custom size, manually specify the size.

For details, refer to Here.

Changing a file name ([File Name/Subject Name/Other])

If necessary, change the file name of the scanned original. For details, refer to Here.

When you do not change the file name, the file name is automatically assigned according to the rule of "Initial of the function" + "Device Name" + "Date" + "sequential number" + "Page Number" + "File extension". A file name consists of the following information:

Item

Description

Initial of the function

Indicates the mode used for scanning data.

  • C: Copy

  • S: Scan/Fax or User Box

  • P: Print

  • R: Received fax

Device Name

The name of this machine registered in [Utility] - [Administrator Settings] - [Administrator/Machine Settings] - [Input Machine Address] - [Device Name].

Date

Indicates the year, month, date, time, and minute that the original is scanned.

For example "11050115230" means that the file was scanned on May 1, 2011, 15:23.

The last digit (0) indicates the order when file conversion is performed multiple times in a certain minute.

If file conversion is performed twice between 15:23 and 24, the last digit appears as 231 and 232.

Sequential number

A sequential number is given when a multi-page original is converted by page, and the number indicates the page number of the original.

Page numbers are automatically included in the file name when the file is saved or sent. Consider this part for FTP or other transmission when a FTP server has restriction regarding file names.

File extension

Extension of the file to be saved.

An extension is automatically included in the file name when the file is saved or sent.

  • You cannot specify the file name for IP Address fax.

  • The following characters may be garbled depending on the destination environment; therefore, we recommend that you do not use them in a file name.
    < > : * ? " / \ |

  • You can change the default file name. You can specify whether to add an initial of the function or whether to specify an arbitrary text instead of the device name. For details, refer to Here.

Changing a subject and text of the successful reception E-mail message ([File Name/Subject Name/Other])

When the recipient machine receives an Internet fax, first the fax is printed, then the document that notifies the successful reception of the E-mail message (successful reception E-mail) is printed. This document contains the subject and text that are specified when the fax is sent from this machine.

If desired, you can change the subject and text that is printed in the message signifying successful receipt of the E-mail. By registering multiple fixed phrases for the fixed subject and text, you can use different phrases depending on the destination.

For details, refer to Here.

  • You can register a fixed phrase for the subject and text to be printed in the case of successful receipt of an E-mail message. For details, refer to Here.

  • Select whether to allow the user to change the From address of the Internet fax sender (default: [Allow]). For details, refer to Here.

Scanning a number of originals in several batches ([Separate Scan])

If the number of original sheets is so large that they cannot be loaded into the ADF at the same time, you can load them in several batches and handle them as one job.

In [Separate Scan], you can switch between the ADF and Original Glass to scan the originals.

  1. Load the original.

    • Do not load more than 100 sheets (20 lb (75 g/m2)) at a time into the Original Tray, and do not load sheets above the upper-limit indicator guide. Doing so may cause an original paper jam, damage the originals, and/or cause an ADF failure.

  2. Tap [Separate Scan], then set to [ON].

  3. Press the Start key.

    The original is scanned.

  4. Load the next original, then press the Start key.

    • If desired, tap [Change Setting] to change the option settings according to the new original.

  5. Repeat Step 4 until all originals have been scanned.

  6. After all originals have been scanned, tap [Finish] and press the Start key.

    Transmission begins.

  • Select whether to always scan originals continuously without specifying [Separate Scan] when scanning originals using the Original Glass (Default: [No]). For details, refer to Here.