HomeBoxOptional Settings before Printing

Optional Settings before Printing

Enlarge or reduce an image (Zoom)
Specifying paper (Paper)
Printing on both sides of paper (Simplex/Duplex)
Printing multiple pages on the same side of a single sheet (Combine)
Stapling paper (Staple)
Outputting by sets (Group/Sort)
Printing a sheet or book (Sheet/Book Print)
Printing multiple pages in a PDF file, XPS file, or OOXML format file on the same side of a single sheet (Combination)
Printing in a booklet format (Booklet)
Adding margin on pages (Page Margin)
Fine-tuning the print position (Image Shift)
Inserting front and back covers (Cover Sheet)
Inserting a different sheet into the specified page (Insert Sheet)
Arrange the first page of the chapter on the front side (Chapters)
Adding the date and time (Date/Time)
Adding a page number (Page Number)
Adding the stamp (Stamp)
Adding the stamp on the entire page (Stamp Repeat)
Adding information to the header/footer (Header/Footer)
Composing stored images (Registered Overlay)
Printing a concealed security watermark (Copy Protect)

Enlarge or reduce an image ([Zoom])

You can zoom a file image and print it to the desired scale.

Settings	Description
[Settings when saving]	Print an original image in the zoom ratio you have set during image saving.
[+]/[-]	Enter a zoom ratio manually. You can also enter the zoom ratio from the Keypad. To display the Keypad, tap the input area for the numeral.
Fixed Zoom	Select a fixed zoom ratio to print on the standard-size paper.
[Minimal]	Slightly reduces the size of the original, places the original image at the center position, and prints it out. Use this option to print the entire original image including its edges.
[Zoom Ratio]	Prints the original in the preset scale.

Specifying paper ([Paper])

Select a paper size and type and print a file.

Settings	Description
[Auto]	Tap this button to automatically select optimum sized paper for the original before printing.
[1] - [4]	Specify paper for printing. Tray2 to Tray4 are available when the optional Paper Feed Unit is installed.
[]	Tap this button to print onto the paper loaded into the Bypass Tray.

Settings

Description

[Auto]

Tap this button to automatically select optimum sized paper for the original before printing.

[1] - [4]

Specify paper for printing.

Tray2 to Tray4 are available when the optional Paper Feed Unit is installed.

[]

Tap this button to print onto the paper loaded into the Bypass Tray.

[Paper] is available when data is printed from external memory.

Printing on both sides of paper ([Simplex/Duplex])

Select to print on a single side or both sides of a sheet of paper.

If you print on both sides of paper, you can reduce paper usage by half. You can save more sheets by combination of the Combine function.

Settings	Description
[Simplex/Duplex]	The original is printed either on a single side or on both sides of paper.
[Continuous Print]^*1	This can be set if the [Simplex/Duplex] is set to [2-Sided]. Select this check box to print the next file on the rear side of paper after you have printed out a file consisting of odd-numbered pages.
[Binding Position]^*2	This can be set if the [Simplex/Duplex] is set to [2-Sided]. Select the binding position.

Settings

Description

[Simplex/Duplex]

The original is printed either on a single side or on both sides of paper.

[Continuous Print]^*1

This can be set if the [Simplex/Duplex] is set to [2-Sided].

Select this check box to print the next file on the rear side of paper after you have printed out a file consisting of odd-numbered pages.

[Binding Position]^*2

This can be set if the [Simplex/Duplex] is set to [2-Sided].

Select the binding position.

^*1[Continuous Print] is displayed when Combine is selected for the User Box.

^*2[Binding Position] is displayed when data is printed from an external memory.

Printing multiple pages on the same side of a single sheet ([Combine])

You can save sheets by reducing and copying multiple pages (such as 2, 4 or 8 pages) on the same side of a single sheet.

If [4in1] or [8in1] is selected, you can set the combined page layout to [Horizontal] or [Vertical].

You can save more sheets by combination of the 2-Sided copy function.

Stapling paper ([Staple])

Staple each set of copies at a corner before outputting them. This function is useful for preparing a project proposal or other booklet materials.

To use the Staple function, the optional Finisher is required.

Outputting by sets ([Group/Sort])

Select whether to sort the output sheets or group them when printing multiple sets of copies.

Settings	Description
[Group]	Select this item to feed out separately page by page such as "111", "222", "333", "444", and "555".
[Sort]	Select this item to feed out copies separately one by one such as "12345", "12345", and "12345".

Printing a sheet or book ([Sheet/Book Print])

Select whether to print the currently selected sheet or the entire book when printing an OOXML format (.xlsx) file.

Settings	Description
[All Sheets]	Prints all sheets of the book.
[Current Sheet]	Prints the currently selected sheet only.

[Sheet/Book Print] is available when data is printed from external memory.

Printing multiple pages in a PDF file, XPS file, or OOXML format file on the same side of a single sheet ([Combination])

You can combine multiple pages in a PDF file, XPS file, or OOXML format file into a single page for printing to reduce paper consumption.

Settings	Description
[ON]/[OFF]	Select [ON] to combine pages.
[No. of Page Combinations]	Specify the number of lines and columns (using up to 5 lines 5 columns) of the original images to be placed on a single page.
[Combination Method]	Select the page layout of either [Horizontal] or [Vertical] layout.
[Combination Direction]	Set the layout of original images to be placed.
[Layout Settings]	Set a space between images, a zoom ratio of images, and page margin. [Print Page Border]: Select this check box to add a frame around the page.

[Combination] is available when data is printed from external memory.

Printing in a booklet format ([Booklet])

The pages in the original data are arranged and spread out in booklet format and printed on both sides of sheets. You can also specify the binding position, or insert front and back covers.

Settings	Description
[ON]/[OFF]	Select [ON] to specify Booklet.
[Left Bind]/[Right Bind]	Select the binding position of the printed sheets.
[Cover Sheet]	Specify this option to insert a different sheet of paper from text pages as the front cover of a booklet. [Front(Copy)]: Prints the front page on the front sheet. [Front (Blank)]: Inserts a blank front sheet. [Paper]: Select the paper used for cover sheet.

Settings

Description

[ON]/[OFF]

Select [ON] to specify Booklet.

[Left Bind]/[Right Bind]

Select the binding position of the printed sheets.

[Cover Sheet]

Specify this option to insert a different sheet of paper from text pages as the front cover of a booklet.

[Front(Copy)]: Prints the front page on the front sheet.

[Front (Blank)]: Inserts a blank front sheet.

[Paper]: Select the paper used for cover sheet.

Adding margin on pages ([Page Margin])

You can add a binding margin to each page. Set a binding position and a margin for each page.

If an image is displaced due to an excessive margin, you can shift the image in horizontal or vertical direction and return to its original position. This is useful to adjust the image position when you file print sheets.

Settings	Description
[ON]/[OFF]	Select [ON] to set a page margin.
[Margin Position]	Select the paper binding position. [Auto]: The binding direction is automatically set. When the long side of the file is 11-11/16 inches (297 mm) or less, the binding position is set to the long side of paper. When the long side of the file exceeds 11-11/16 inches (297 mm), the binding position is set to the short side of paper. [Left Bind]: Select this option when setting the binding position to the left of paper. [Right Bind]: Select this option when setting the binding position to the right of paper. [Top Bind]: Select this option when setting the binding position to the top of paper.
[Margin Adjustment Value]	Adjust page the margin in the range 1/16 inch to 3/4 inch (0.1 mm to 20.0 mm). Adjust it by tapping [+]/[-] for the inch area, by tapping [+]/[-] or Keypad for the centimeter area. To display the Keypad, tap the input area for the numeral.

Settings

Description

[ON]/[OFF]

Select [ON] to set a page margin.

[Margin Position]

Select the paper binding position.

[Auto]: The binding direction is automatically set. When the long side of the file is 11-11/16 inches (297 mm) or less, the binding position is set to the long side of paper. When the long side of the file exceeds 11-11/16 inches (297 mm), the binding position is set to the short side of paper.

[Left Bind]: Select this option when setting the binding position to the left of paper.

[Right Bind]: Select this option when setting the binding position to the right of paper.

[Top Bind]: Select this option when setting the binding position to the top of paper.

[Margin Adjustment Value]

Adjust page the margin in the range 1/16 inch to 3/4 inch (0.1 mm to 20.0 mm).

Adjust it by tapping [+]/[-] for the inch area, by tapping [+]/[-] or Keypad for the centimeter area. To display the Keypad, tap the input area for the numeral.

If an image is partially lost due to incorrect margin setting, reduce the image size to print.

Fine-tuning the print position ([Image Shift])

You can fine tune the print position of the image upward, downward, rightward, and leftward with respect to the paper. Use this function when you want to make a fine adjustment, such as changing the print position a little or printing images in different positions between the front and back sides.

Settings	Description
[ON]/[OFF]	Select [ON] to shift an image.
[Front Side]/[Back Side]	Adjust the image position on the print paper by shifting it in horizontal or vertical direction. [Shift Left]/[Shift Right]: Shifts the image to the left or right. Adjust the shift amount by tapping [+]/[-] for the inch area, by tapping [+]/[-] or Keypad for the centimeter area. To display the Keypad, tap the input area for the numeral. [Shift Top]/[Shift Bottom]: Shift the image upward or downward. Adjust the shift amount by tapping [+]/[-] for the inch area, by tapping [+]/[-] or Keypad for the centimeter area. To display the Keypad, tap the input area for the numeral.
[Apply on Back]	Set this item to use the same settings as used on the front side for the rear side of the print paper.

Settings

Description

[ON]/[OFF]

Select [ON] to shift an image.

[Front Side]/[Back Side]

Adjust the image position on the print paper by shifting it in horizontal or vertical direction.

[Shift Left]/[Shift Right]: Shifts the image to the left or right. Adjust the shift amount by tapping [+]/[-] for the inch area, by tapping [+]/[-] or Keypad for the centimeter area. To display the Keypad, tap the input area for the numeral.

[Shift Top]/[Shift Bottom]: Shift the image upward or downward. Adjust the shift amount by tapping [+]/[-] for the inch area, by tapping [+]/[-] or Keypad for the centimeter area. To display the Keypad, tap the input area for the numeral.

[Apply on Back]

Set this item to use the same settings as used on the front side for the rear side of the print paper.

Inserting front and back covers ([Cover Sheet])

You can insert cover sheets, which may be different from those used for the body, before the first page and after the end page of the original.

The front and rear cover sheets can be different from that of the text pages (in paper color and thickness). You can print them at the same time.

Settings	Description
[ON]/[OFF]	Select [ON] to specify Cover Sheet.
[Front Cover]	Inserts a front cover. [Front(Copy)]: Prints the front page on the front sheet. [Front(Blank)]: Inserts a blank front sheet. [Paper]: Select the paper used for cover sheet. Use the same size cover and body sheets, and stack them in the same orientation.
[Back Cover]	Inserts a back cover. [Back (Copy)]: Prints the last page on the back sheet. [Back(Blank)]: Inserts a blank back sheet. [Paper]: Select the paper used for back sheet. Use the same size cover and body sheets, and stack them in the same orientation.

Settings

Description

[ON]/[OFF]

Select [ON] to specify Cover Sheet.

[Front Cover]

Inserts a front cover.

[Front(Copy)]: Prints the front page on the front sheet.

[Front(Blank)]: Inserts a blank front sheet.

[Paper]: Select the paper used for cover sheet. Use the same size cover and body sheets, and stack them in the same orientation.

[Back Cover]

Inserts a back cover.

[Back (Copy)]: Prints the last page on the back sheet.

[Back(Blank)]: Inserts a blank back sheet.

[Paper]: Select the paper used for back sheet. Use the same size cover and body sheets, and stack them in the same orientation.

Use the same size cover and body sheets, and stack them in the same orientation.

Inserting a different sheet into the specified page ([Insert Sheet])

You can insert a different sheet from other pages into a specified page.

You can insert a color paper and a thick paper. Also, you can print or not print the original data on the inserted sheet.

Settings	Description
[ON]/[OFF]	Select [ON] to specify Insert Sheet.
[Insert Position]	Set a page number where you wish to insert a different sheet. Enter an insertion page number using the Keypad and tap [Add..] to register the insertion page number. To display the Keypad, tap the input area for the numeral. If you have entered an incorrect page number, select this number and tap [Delete]. If page numbers are entered in random sequence, they are rearranged in ascending order automatically.
[Insert Paper]	Select the paper tray loaded with the paper to be inserted. Use the same size of paper for the insert pages and text pages, and set them in the same direction.
[Insert Type]	Specify to print a file on the insertion papers or not.

You can specify up to 30 positions for insert sheets.
Use insert sheets and text sheets of the same size, and stack them in the same orientation.

Arrange the first page of the chapter on the front side ([Chapters])

During 2-Side printing, the first page of each chapter is always printed on the front side of the sheet of paper used.

The first page of each chapter and the text pages are printed on the same sheets. Also, you can use a sheet different from text sheets for the first page of each chapter.

Settings	Description
[ON]/[OFF]	Tap [ON] to set the Chapters option.
[Chapter Position]	Specify the chapter page to be printed on the front side. Enter the chapter location page number using the Keypad and tap [Add..] to register the page number. To display the Keypad, tap the input area for the numeral. If you have entered an incorrect chapter page number, select this number then tap [Delete]. If page numbers are entered in random sequence, they are rearranged in ascending order automatically.
[Insert Chapter]	Select whether to use the same page or a different page for the chapter and the text. [OFF]: Print all pages on the same paper. [Copy Insert]: Prints chapter pages on different sheets form text pages. Select the paper tray loaded with paper to be inserted in [Chapter Paper].
[Chapter Paper]	If [Insert Chapter] is set to [Copy Insert], select the paper tray containing the chapter paper. If the type of paper used for chapter papers and text papers differs, use the same size paper and stack them in the appropriate direction.

You can set up to 30 positions for the first page of chapters.
Make sure that the paper loaded for the first page of the chapter and for text copies are of the same size and orientation.
When you set the Chapters function, the [Duplex/Combine] option is set to [2-Sided] automatically.

Adding the date and time ([Date/Time])

You can print the current date and time by selecting a print position and format.

The date and time can be printed either on all pages or only on the first page.

Settings	Description
[ON]/[OFF]	Select [ON] to print the date/time.
[Date Format]	Select the date/time format.
[Time Format]	Select the time format. If you do not want to print time, select [OFF].
[Pages]	Select the range of pages to print.
[Text Details]	If necessary, select the print size and font.
[Print Position]	If necessary, select the print position of the text. You can more finely adjust the print position in [Adjust Position].

This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

Adding a page number ([Page Number])

You can print page and chapter numbers by selecting a print position and format.

Page and chapter numbers are printed on all pages.

Settings	Description
[ON]/[OFF]	Select [ON] to print page numbers.
[Page Number Type]	Select the format of the page number.
[Starting Page Number]	Enter the starting page number to be printed on the first page using Keypad. To display the Keypad, tap the input area for the numeral. For example, to print page numbers from the third page of the file, enter "-1". The first page of the file is counted as "-1", the second page as "0", and the third page is counted as "1". In [Starting Page Number], a page number is printed on pages 1 and later. If "2" is entered, page numbers are printed from the first page of the file as "2, 3", etc. in order. "-" (minus sign) changes to + each time you tap [*].
[Starting Chapter Number]	Enter the starting chapter number if an original is divided into chapters, and you want to print chapter numbers from the second chapter using Keypad. To display the Keypad, tap the input area for the numeral. You can specify chapter numbers only when you have selected [Chapter Page] in [Page Number Type]. For example, to print chapter numbers from the third chapter, enter "-1". The first chapter of the file is counted as "-1", the second chapter as "0", and the third chapter is counted as "1". In [Starting Chapter Number], chapter number is printed on the chapters that are count as 1 and later. If "2" is entered, number is printed from the first page of the first chapter of the file as "2-1, 2-2". "-" (minus sign) changes to + each time you tap [*].
[Text Details]	If necessary, select the print size and font.
[Print Position]	If necessary, select the print position of the text. You can more finely adjust the print position in [Adjust Position].
[Insert Sheet Setting] ^*	When you insert sheets using the Cover Sheet function of Insert Sheet function, specify whether or not to print a page number on the inserted sheet. [Cover Sheet]: Prints - or does not print - a page number on the cover sheet. The number of pages are counted even if [Do not print] is selected. [Insert Sheet (Copy)]: Prints a page number on the inserted paper or not. The number of inserted pages are counted even if [Do Not Print Number] is selected. If [Skip] is set, the page number is not printed and the number of pages is not counted. [Insert (Blank)]: Counts - or does not count - the inserted blank pages. The number of inserted pages is counted if [Do Not Print Number] is selected. If the [Skip] is set, the number of pages is not counted.

^*[Insert Sheet Setting] is displayed when data is printed from the following User Boxes.
User Box
Secure Document User Box
Annotation User Box

This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

Adding the stamp ([Stamp])

Text such as "PLEASE REPLY" and "DO NOT COPY" are printed on the first page or all pages. You can select the text to be added from the registered fix stamps and arbitrary registered stamps.

Settings	Description
[ON]/[OFF]	Select [ON] to print a stamp.
[Stamp Imprint]	Select the stamp you want to print.
[Pages]	Select the range of pages to print.
[Text Details]	If necessary, select the size of the text.
[Print Position]	If necessary, select the print position of the text. You can more finely adjust the print position in [Adjust Position].

This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

Adding the stamp on the entire page ([Stamp Repeat])

Stamp such as "Copy" and "Private" are printed on the entire page.

By printing text such as "Copy" or "Private" as a visible stamp, you can deter unauthorized copying.

Settings	Description
[ON]/[OFF]	Select [ON] to repeatedly print a stamp.
[Stamp Repeat Type]	Select a stamp used. The date and time can also be printed. [Preset Stamp]: Select a preset stamp to be printed. [Registered Stamp]: Select a registered stamp to be printed. [Date/Time]: Select a format (type) of date and time to be printed. [Other]: Specify the job number, the machine's serial number, and distribution control number to be printed.
[Stamp Selection]	The registration status of the stamp is displayed.
[Detail Setting]	Select the density, size, and pattern overwriting of print characters if necessary.
[Change/Delete Position]	Allows to check, change or delete the stamp position settings if necessary. You can change the stamp sequence and insert a space between stamps. When you select up to four stamps, you can change their angle (within 45 degrees).

This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

Adding information to the header/footer ([Header/Footer])

Add the date, time and any other desired text in the top and bottom margins (header/footer) of the specified page. You must register the information to be added for the header and footer in advance on this machine.

Settings	Description
[ON]/[OFF]	Select [ON] to print the header/footer.
[Recall Header/Footer]	Select the header/footer to be printed. Select the header/footer from among those registered in advance.
[Check/Change Temporarily]	If necessary, check or temporarily change the details of the program that is selected in [Recall Header/Footer]. [Header Setting]: Change the content of the header. [Footer Setting]: Change the content of the footer. [Pages]: Change the range of pages to print. [Text Details]: Change the print size and font.

Settings

Description

[ON]/[OFF]

Select [ON] to print the header/footer.

[Recall Header/Footer]

Select the header/footer to be printed. Select the header/footer from among those registered in advance.

[Check/Change Temporarily]

If necessary, check or temporarily change the details of the program that is selected in [Recall Header/Footer].

[Header Setting]: Change the content of the header.

[Footer Setting]: Change the content of the footer.

[Pages]: Change the range of pages to print.

[Text Details]: Change the print size and font.

This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

Composing stored images ([Registered Overlay])

You can recall registered overlay image and compose it to a file image. It will be useful to register frequently used overlay images.

Settings	Description
[ON]/[OFF]	Select [ON] to overlay with a registered image.
[Recall Overlay Image]	Specify which side of the paper to compose the overlay image, and select an overlay image to be composed. Check the density, composition method, and preview of overlay image if necessary. If you set [Apply on Back], the image on the front side is composed on the back side of paper.
[Pages]	Select the range of pages on which an overlay image is composed.

Settings

Description

[ON]/[OFF]

Select [ON] to overlay with a registered image.

[Recall Overlay Image]

Specify which side of the paper to compose the overlay image, and select an overlay image to be composed. Check the density, composition method, and preview of overlay image if necessary.

If you set [Apply on Back], the image on the front side is composed on the back side of paper.

[Pages]

Select the range of pages on which an overlay image is composed.

To use this function, the optional Extension Memory is required.

Printing a concealed security watermark ([Copy Protect])

Text such as "Copy" and "Private" are printed as concealed text. This function is called the Copy Protect function.

When a copy-protected document is copied, the concealed security watermark appears on the entire page, thereby indicating that it is an unauthorized copy.

Settings	Description
[ON]/[OFF]	Select [ON] to print the copy protection text.
[Copy Protect Type]	Select a stamp used. The date and time can also be printed. [Preset Stamp]: Select a preset stamp to be printed. [Registered Stamp]: Select a registered stamp to be printed. [Date/Time]: Select a format (type) of date and time to be printed. [Other]: Specify the job number, the machine's serial number, and distribution control number to be printed.
[Stamp Selection]	The registration status of the stamp is displayed.
[Detail Setting]	Select the density, size, and pattern overwriting of print characters if necessary.
[Copy Protect]	Select how to print the copy protect pattern. Also, you can set the pattern contrast if necessary.
[Background Pattern]	Select a background pattern.
[Change/Delete Position]	Allows to check, change or delete the stamp position settings if necessary. You can change the stamp sequence and insert a space between stamps. When you select up to four stamps, you can change their angle (within 45 degrees).

This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.