Registering and editing an Annotation User Box

Annotation User Box is a box used to automatically add the date, time and filing number to a file saved in this User Box when it is printed or sent.

When a file is printed or sent from the Annotation User Box, the date, time, and annotation (previously determined for management) are automatically added to the header or footer of each image. You can prevent the unauthorized use of documents by creating a document that can identify the creation date and time and the serial page number of each document.

Select [Box] - [System User Box List] - [New Registration] - [Annotation User Box] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[User Box Number]

Registration number of the User Box. Select [Use opening number] to automatically assign the smallest available number. When specifying a number, select [Input directly], and enter a value between 1 and 999999999.

[User Box Name]

Enter the User Box name (using up to 20 characters).

[Assign User Box Password]

To restrict usage of the User Box with the password, set this setting on.

  • [User Box Password]: Enter the User Box password (using up to 64 characters, excluding double quotation marks ").

[Auto Delete Document]

Specify the period from the date/time when a file was saved in a User Box; the date/time when a file was last printed; or the date/time when a file was sent from a User Box, to the date/time when a file is to be deleted automatically.

  • [Do Not Delete]: Keeps the file in the User Box.

  • [Do Not Keep]: Select this option to use a document to give an annotation only without saving or using it for copying.

  • [Specify days]: Select the number of days until the file is automatically deleted.

  • [Specify Time]: Enter the time period before the file is automatically deleted.

[Count Up]

Select the unit for adding a number to a file from By Job and By Page.

  • [By Job]: Adds a number for each file. Even if a file has multiple pages, a same number is added to the file as one job.

  • [By Page]: Adds a number for each page.

[Stamp Elements]

Specify the fixed text, date and time, and print position to be added to a file.

  • [Primary Field]: Add any text (using up to 40 characters).

  • [Secondary Field]: Add any text at the beginning of the annotation (using up to 20 characters).

  • [Date/Time Setting]: Select the format for the date and time.

  • [Print Position]: Select a position to print the annotation at.

  • [Density]: Select the density of characters of the date and time and annotation to be printed.

  • [Number Type]: Select the digit number of annotation.

Tips

  • To edit or delete a registered User Box, specify the target one in the User Box list, and select [Edit] or [Delete].