Fax
Q1. Are there any options that are necessary to use the fax functions?
A1. To use the fax functions, the optional Fax Kit is required.
The Hard Disk is optional in some areas. When you use this machine as a fax machine, the optional Hard Disk must also be installed in this machine.
Q2. Can I register the frequently used fax numbers?
A2. Yes. You can register the frequently used fax numbers in the address book.
You can also put a number of one-touch destinations in one group and register them as a group.
Once you have registered a one-touch or group destination, you can recall it by simply tapping the assigned key.
Tips
To use this function, the optional Fax Kit is required.- You can register up to 2000 one-touch destinations in the address book.
- You can register up to 100 group destinations in the address book.
- To register a group destination, members must have been registered as one-touch destinations.
Q3. Can I check fax transmission and reception logs?
A3. Yes. You can print out transmission and reception logs as a report.
Reports can be prepared for scan and send logs, fax communications (transmission and reception logs), fax transmission logs and fax reception logs.
Tips- To use this function, the optional Fax Kit is required.
Q4. Can I collectively send data to multiple destinations?
A4. Yes, you can.
It eases the operation to register a group that contains a number of destinations beforehand.
The maximum number of destinations that you can specify for a single transmission depends on how the destinations are set.
Item | Specifications | |
|---|---|---|
When using the address book | 500 addresses Up to 30 User Boxes | |
When directly entering addresses | 5 addresses | |
User Box | 1 User Box | |
Fax | 100 addresses | |
Tips- To use this function, the optional Fax Kit is required.
- When registering a group, even destinations of different types can be registered in one group.
Q5. Can I register multiple sender names displayed on the fax to use them depending on purposes?
A5. Yes, you can register multiple sender names and select one when sending a fax.
Tips- To use this function, the optional Fax Kit is required.
Q6. How can I send a clear fax?
A6. You can either set the resolution (granularity) when sending a fax or specify the image quality according to the quality of the original.
Tips- To use this function, the optional Fax Kit is required.
Q7. Can I send a fax upon request from the recipient?
A7. Yes, you can, by using polling transmission.
In polling transmission, the sender's machine stores loaded data in its Polling Transmission User Box and sends out the data upon request from the recipient. The recipient making the request for fax transmission bears the communications fee.
Tips- To use this function, the optional Fax Kit is required.
Q8. Is there a transmission method to avoid expensive communication charges?
A8. You can use either relay distribution to forward data from a representative destination to the other destinations or timer communications billed at night-time rates.
The Relay Distribution function distributes a fax to the representative destination (a relay machine) and have the relay machine distribute the received fax to the pre-registered destinations.
If you have created groups of a relay machine and the other destinations by area, you can reduce the total communication cost compared to the cost of broadcasting to all destinations.
For example, when sending a fax to a number of remote destinations, you can minimize the total cost of communications by sending a fax to a closest relay machine and having it forward the fax to the others.
This machine can function either as a sender machine or a relay machine.
Tips- To use this function, the optional Fax Kit is required.
- The destination machine (the relay machine) needs to have the F-code function.
- To enable fax transmission via a relay machine, you need to set up a relay User Box on the relay machine beforehand.
In timer communications (Timer TX), setting of destinations and loading of originals are performed during the day, followed by fax transmissions during a specified time zone late at night when communications fees are lower.
Q9. Can I avoid expensive communication charges using the network?
A9. Yes. Use the Internet Fax function to send an E-mail message with an attachment containing the scanned data merely at expenses for online communications via the Internet.
Within your intranet, the IP Address Fax function can be used. For IP Address Fax, specify either the IP address, host name or E-mail address of the destination fax machine to directly send a fax to that destination. No mail server is required.
Tips- To use the Internet Fax and IP Address Fax functions, ask your service representative to configure settings. For details, contact your service representative.
- The Hard Disk is optional in some areas. To use the Internet Fax and IP Address Fax functions, the optional Hard Disk is required.
- To use the Internet Fax function, this machine must be connected to the network. In addition, you must have an environment enabled for E-mail transmissions and receptions. Prepare a dedicated Internet fax E-mail address for this machine.
- To use the IP Address Fax function, the optional Fax Kit is required.
- The IP Address Fax function is only available between our models supporting the function or between devices matching the DirectSMTP standard. We do not give operational warranties for devices other than the models supporting the function.
Q10. I do not want to print faxes that are not required.
A10. Save received faxes in a User Box without printing them out then print out only the faxes you need.
Tips- To use this function, the optional Fax Kit is required.
Q11. I want to fax important documents or documents containing private information.
A11. Specify a Confidential User Box and a communication password in F-Code transmission to protect the confidentiality of the document.
Tips- To use this function, the optional Fax Kit is required.
- The F-Code transmission function can be used to communicate with a counterpart machine provided with the F-Code function.
- To enable fax transmission to the Confidential User Box, a Confidential User Box and communications password must be set on the recipient machine.
Q12. Can I forward a received fax?
A12. Yes, you can forward a received fax to another fax machine, a computer or an E-mail address by registering forwarding destinations beforehand.
Tips- To use this function, the optional Fax Kit is required.
Q13. Can I directly fax a file on a computer without leaving my desk?
A13. Yes. You can fax a file in the same manner as you print out a file created on your computer.
Tips- The following preparatory steps are required:
Installing the fax driver to the computer
Connecting this machine to the network - To use this function, the optional Fax Kit is required.
Q14. Can I output the transmission result (activity report) with 8-1/2 e 11 (A4)?
A14. Yes. You can specify the paper tray to print a report in [Utility].
Specify the paper tray, which contains paper of the 8-1/2 
11 (A4) size, to print a report.
Q15. Can I select a fax destination from the history?
A15. Yes. In [Job History], you can select a fax destination from the history to send a fax.
Tips- The latest jobs (up to five) are displayed for history purposes.
- If the main power is turned off and on, history information is deleted.
Q16. Can I specify a file format for Internet Fax or IP Address Fax transmission?
A16. No, format setting is not enabled.
You can set up [File Type] even for Internet Fax and IP Address Fax transmission. However, the machine will convert the setting into the value preset on this machine instead of operating in the way you have specified.
Tips- The Hard Disk is optional in some areas. To use the Internet Fax and IP Address Fax functions, the optional Hard Disk is required.