Send a Fax with a Cover Sheet

When you open the [FAX Transmission Popup] screen and select the [FAX Cover Sheet] check box, you can add a cover sheet to the fax when sending.

Tips
  • You can edit the cover sheet data in the [FAX Cover Sheet Settings] screen, which is opened when you click [Settings...]. Also, you can set it in the [FAX] tab of the fax driver.

  1. Open the [FAX Transmission Popup] screen, and select the [FAX Cover Sheet] check box.

  2. Click [Settings...].

    The [FAX Cover Sheet Settings] screen opens.

  3. Select a size of cover sheet from the [Cover Size].

  4. Set a style and subject of the cover sheet in the [Basic] tab.

    Settings

    Description

    [Style]

    Select a style of cover sheet.

    [Subject]

    When you write a subject on the cover sheet, select this check box and enter the subject (using up to 64 characters).

    [Date]

    When you write the date on the cover sheet, select this check box and specify the date format.

    • [Select Form]: Select a format of date.

    • [Input Arbitrarily]: Enter a format of date (using up to 20 characters).

    [Pages]

    When you write the total number of fax pages on the cover sheet, select this check box and select a number of fax pages including the cover sheet.

    [Comment]

    When you send a comment to the destination, enter it using up to 640 characters. (A New Line code is considered to be two characters long.)

  5. Open the [Recipient] tab, and select the [Standard] or [Details] format of destination.

    Settings

    Description

    [Standard]

    Use the standard characters to write the standard character string, which does not specify the recipient, on the cover sheet.

    [Details]

    When you write the recipient information on the cover sheet, set a style.

    To add a title to the recipient, add it when you set the recipient name in the [FAX Transmission Popup] screen.

    [Load with Joint Name]

    Enter the joint name of recipients which has been added to the [Recipient List] of [FAX Transmission Popup] screen.

    [Change Each Recipient]

    This option changes the information written on the cover sheet for each recipient. Enter the contents of [Recipient List] displayed in the [FAX Transmission Popup] screen.

    You can create different cover sheets for up to 100 recipients.

    [Load Set Information]

    Enter the information you have set in the [Company Name], [Department], [Name], and [FAX Number] fields (using up to 80 characters for each entry).

    You can select this option if a recipient has been added to the [Recipient List] of [FAX Transmission Popup] screen.

    • When you click [Read], information of the first line of [Recipient List] of the [FAX Transmission Popup] screen is reflected.

  6. Enter the sender information in the [Sender] tab (using up to 80 characters for each entry).

  7. To add an image, specify an image file in the [Image] tab.

    supplementary explanationYou can place images such as company's logo and map on the cover sheet. BMP format can be specified.

    supplementary explanationSelect the [Zoom] check box to zoom an image.

    supplementary explanationSet a position to add an image, using [X:] and [Y:] options.

  8. Check the layout image of cover sheet.

    supplementary explanationClick [Check...] to enlarge and check the layout image.

    supplementary explanationWhen you click [Add...], the cover sheet image is saved and you can recall it later by selecting [Cover Sheet Settings].

  9. Click [OK].