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Scanner: Using Scan to SMB with Windows Shared Folder

It is possible to send a large volume of scan data from the machine to the shared folder created on the Windows computer (supporting SMB protocol) on the network.

From a computer connected to the network, you can access the shared folder, and import and save a large volume of scan data.

A large volume of scan data (more than 10 MB) is sent more securely than by E-mail. You can share data easily without configuring a full-scale FTP server.

• Examples Introduced in This Section

  • Create a shared folder "Scan-SMB" on the desktop of the Windows computer and send the scan data (PDF) with the Scan to SMB function from the machine.

•Intended Environment

Network

The machine and the SMB server (Windows computer) are connected to the network.

SMB server OS

Windows 7 Enterprise

Image Controller

Image Controller IC-602

* The sample screen may be different from the actual display depending on your system environment and application version/revision.

•Workflow

STEP 1: Creating a shared folder on the Windows desktop

•Create and set a shared folder on the Windows computer.

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STEP 2: Checking the SMB server setting

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STEP 3: Registering the SMB server to the machine

•Register the destination information on the touch panel of the main body.

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STEP 4: Sending the scan data to the SMB server

•Precautions

  • How to create and set a shared folder differs depending on the settings and environment of the computer used.

  • If you use Scan to SMB with Image Controller IC-602 and Mac OS X 10.7 or later, the following settings are required.

  • Only NTLMv2 is supported. For details about the setting, refer to Controller NIC Setting Menu: Configuring the Network Information of the Controller.

    Match the date and time of the machine with those of a computer (including a time zone). For details about the date/time setting of the machine, refer to Date/Time Setting: Setting the Date and Time.

  • If using Image Controller IC-415 or Image Controller IC-308, Mac OS X 10.7 or later does not support the SMB protocol. To send scan data to a Macintosh computer, use Scan to FTP.

  • You can use Scan to SMB on Mac OS 10.6 or earlier (Mac OS 10.3 or later) because it supports SMB protocol.

Creating a shared folder on the Windows desktop

Create a shared folder on the Windows computer. You can receive the scan data sent from the machine to the shared folder and share it with a client computer.

  1. Create a shared folder on the Windows computer.

    Example: A folder named "Scan-SMB" is created on the desktop of Windows 7.

    Shared folder to be created

    Setting

    Location

    Desktop

    Folder Name

    Scan-SMB

  2. Right-click the shared folder you created and select [Properties].

  3. Click the [Sharing] tab and click [Advanced Sharing].

    The Advanced Sharing window is displayed.

  4. Add a check mark to [Share this folder] and click [Permissions].

    • Set [Share name] as necessary.

    The folder access permission window is displayed.

  5. Select the group/user name to give access permission and add a check mark to [Change] of [Allow]. Click [OK].

    • To give access permission to a specific group or user, click [Add] and add the group or user.

    Example: [Everyone] (all users) is permitted to access.

    Item

    Setting

    [Group or user names]

    [Everyone] (all users)

    [Permissions for ###]

    Add a check mark to [Change] of [Allow]

    • To permit accessors to delete a file, add a check mark to [Full control].

  6. Click the [Security] tab and click [Edit].

    The security access permission window is displayed.

  7. Click [Add].

  8. In the [Enter the object names to select] field, enter "computer (or domain) name\user name" and click [Check Names].

    • If the computer name or domain name is displayed in [From this location], the computer (or domain) name can be omitted.

    Example: Access permission is given to "SMB-WIN7_64\admin."

    Item

    Setting

    [Enter the object names to select]

    "SMB-WIN7_64\admin"

    • Computer (or Domain) name: SMB-WIN7_64

    • User name: admin

    • If the computer name or domain name is unknown, check it in the following procedure.
      (1) Right-click the [Computer] icon on the desktop and select [Properties].
      (2) Click [Advanced system settings] and the [Computer Name] tab.
      (3) Click [Change] and check [Computer Name].

    • If you are not sure of the user name, check with the command prompt (cmd.exe). Enter "set user" and press the Enter key to display the user name to the right of [USERNAME =.]

  9. When the user name is underlined, click [OK].

    • If "computer (or domain) name\user name" entered in step 8 is wrong, "An object named ### cannot be found" is displayed when you click [Check Names]. Enter the correct "computer (or domain) name\user name."

  10. Select the user name entered in step 9 and add a check mark to [Modify] of [Allow]. Click [OK].

    Item

    Setting

    [Permissions for ###]

    Add a check mark to [Change] of [Allow]

    • To permit accessors to delete a file, add a check mark to [Full control].

Checking the SMB server setting

The following information is necessary to register the destination SMB server (shared folder) to the machine. Write down the following items.

Item

Description

Note

Host Address

IP address of the SMB server

  • You can check the IP address (local address) in the following procedure.
    (1) Select [Start] - [Control Panel] - [Network and Internet] - [Network and Sharing Center].
    (2) Click [Local Area Connection] and click [Properties].
    (3) In the [Network] tab, click [Internet protocol version 4 (TCP/IPv4)] (or [Internet protocol version 6 (TCP/IPv6)]) and click [Properties].
    (4) Check the displayed IP address.

[File Path]

Specifies file path of the shared folder in the destination SMB server.

  • Right-click the shared folder that you created in step 1 of "Creating a shared folder on the Windows desktop" and select [Properties] to display the file path in [Location].

[Login Name]

Login user name of the SMB server (Windows computer)

  • Set the user name specified in step 8 of "Creating a shared folder on the Windows desktop."

  • If you are using Image Controller IC-602, only the user name is required. If you are using Image Controller IC-415 or Image Controller IC-308, enter "computer/domain name\login user name."

  • You can find the user name on the command prompt (cmd.exe) screen. Enter "set user" and press the Enter key to display the user name to the right of [USERNAME=.]

[Password]

Login user password of the SMB server (Windows computer)

Registering the SMB server setting to the machine

Register the destination SMB server to the machine on the touch panel of the main body.

  1. On the touch panel of the main body, press [SCAN].

  2. Press [SMB] and press [Register/Edit].

  3. Press [Add].

    The [Add SMB Address] screen is displayed.

  4. Press [Register Name].

  5. Enter the registration name and press [OK].

    Example: "sample-smb" is entered as the registration name.

    [Register Name] and [Reference Name] are entered.

  6. Press the [Host Address], [File Path], [Login Name] and [Password] items and enter the settings in the same manner.

    Enter the information that you made a note of in "Checking the SMB server setting."

    • The items must be entered.

    • You can search the SMB server (shared folder) by pressing [Browsing] after you enter the items. (Refer to Overview of Scan to SMB.)

  7. After entering the items, press [OK].

  8. Check that the SMB server has been registered.

    • Press [Return].

Sending the scan data to the SMB server

Send the scan data to the SMB server from the machine.

  1. Select the SMB address registered and press [Scan Settings].

    • After pressing [SCAN], press [SMB] to display this screen.

  2. Set the image quality, resolution and other items.

  3. Set the original and press Start on the control panel.

    The original is scanned and sent to the SMB server (shared folder).