Printing a received E-mail attachment (E-mail RX Print)

E-mail RX Print

E-mail RX Print is a function that prints a file attached to the E-mail received by the machine.

If you send an E-mail to the E-mail address of the machine, you can print a PDF, Compact PDF, JPEG, TIFF, XPS, Compact XPS, OOXML (.docx/.xlsx/.pptx), or PPML (.ppml/.vdx/.zip) file on the computer using the machine without using the printer driver.

If necessary, you can save an E-mail attachment in a User Box of the machine.

Tips
  • To use this function, the optional Extension Memory and i-Option LK-110 v2 are required. bizhub C658/C558/C458 provides Extension Memory as standard.

E-mail and attachment specifications

To use the E-mail RX Print function for printing, E-mails and attachments must satisfy the following conditions.

Item

Specifications

Number of files

Up to 20 files

File size

Unlimited

Supporting file type

PDF/Compact PDF/XPS/Compact XPS/TIFF/JPEG
/OOXML (.docx/.xlsx/.pptx)/PPML (.ppml/.vdx/.zip)

  • A banner-size file cannot be printed even if its file type is one of those mentioned above.

E-mail format

The E-mail format has the following restrictions.

  • E-mails encrypted by S/MIME are not supported.

  • Restoration of E-mails that have been split into parts is not supported.

Specifying an address

Address (To), CC, BCC

Tips
  • Files that do not satisfy the above conditions are discarded. Detailed information such as whether a file has been discarded can be viewed in the job history.

  • When you receive a password-protected PDF file as an E-mail attachment, the file is saved in the Password Encrypted PDF User Box.

  • If an E-mail has no attachment, the E-mail is discarded.

Operations required to use this function (for the administrator)

Configure the settings to enable this machine to receive an E-mail. Also, enable the E-mail RX Print function.

To save and manage received E-mail attachments in a User Box, specify the desired User Box to automatically save them in it.

How to configure the setting is explained using Web Connection. For details, refer to [Configuring the E-mail RX Print environment] .

Tips
  • If User Authentication/Account Track is enabled, the E-mail is discarded.

Related setting (for the administrator)
  • To receive E-mails while User Authentication/Account Track is enabled, you must specify [Print without Authentication] (default: [Restrict]) to permit printing without authentication. For details, refer to [Print without Authentication] .

Configuring a print setting when sending an E-mail

The E-mail attachment that have been sent is printed on the machine according to the setting values configured by selecting [Utility] - [User Settings] - [Printer Settings]. To change the print setting each time you sent an E-mail, enter a predetermined setting value into the Subject field of an E-mail in your E-mail program, and configure the desired print setting.

Enter the setting value in the "setting value@" format into the Subject field.

  • Entry example of specifying a single setting value: dup@

  • Entry example of specifying multiple setting values: dup, box1@

The available setting values are as follows.

Item

Setting value

Description

Color

col

Sets the print color to full color mode.

mono

Sets the print color to black and white mode.

Duplex/Simplex

dup

Sets both sides of paper to be printed on.

simp

Sets a single side of paper to be printed on.

Original Orientation

port

Sets the original orientation to Portrait.

land

Sets the original orientation to Landscape.

Copies

Numeric Value

Specify the number of copies (1 to 9999) to be printed.

Combine

Column + Numeric value

Specify the number of columns (1 to 5) to be combined in one page.

Entry example: Column2

Row + Numeric value

Specify the number of rows (1 to 5) to be combined in one page.

Entry example: Row3

Staple

st1

Sets the number of staples to one (Corner).

st2

Sets the number of staples to two.

Recalling the copy program

m + Numeric value

Specify the registration number (1 to 30) of the copy program to be applied to printing.

Entry example: m1

Specifying a User Box

box + Numeric value

Specify the registration number (1 to 999999999) of the User Box to save files in.

If the registration number of a User Box that does not exist is specified, a new User Box is created automatically to save files.

Entry example: box1

Tips
  • A setting value entered after "@" is not considered to be a print setting value. If "@" is omitted, the entire subject text is considered to be a setting value.

  • The setting value is not case sensitive. Characters other than a setting value are invalid.

  • To specify multiple setting values, delimit them using a comma ",".

  • If multiple setting values are specified in the same item, the setting value entered first is applied.

  • If the copy program is specified, its settings are prioritized, and other individual settings are disabled.

Related setting
  • The basic print settings inherit the print settings configured on the machine. For details, refer to [Printer Settings] .

Receiving an E-mail on the machine and print a file

The user manually inquires the mail server regarding the E-mail reception status using the Touch Panel.

Tap [E-mail RX] to inquire the mail server. If there is an incoming E-mail, receive it and print its attachment.

Tips
  • The machine automatically inquires the mail server regarding the E-mail reception status at a predetermined interval (default: 15 minutes) depending on the E-mail RX setting. If an E-mail has arrived, the machine receives it and prints its attachment.

Reference